Accounts Receivable Specialist

JOB DESCRIPTION

ACCOUNTS RECEIVABLE COLLECTION SPECIALIST

REPORTS TO CONTROLLER

ACCOUNTS RECEIVABLE

• METRIC:  All construction invoices properly billed by the billing cutoff date established in the contract, and all service and parts invoices issued within forty-eight hours in accordance with our established processes, procedures and standards and the requirements of our customers.

• Responsible for the entry of all construction, parts sales and technical service agreement invoices
• Responsible for the review and issuance of all spot service invoices, working with the service dispatcher to ensure all service work is accounted for
• Responsible for the proper delivery of all invoices issued to our customers in accordance with our processes, procedures and standards and the requirements of our customers
• Responsible for recording accounts receivable payments
• Responsible for processing of credit card transactions
• Responsible for the creation of customer accounts and associated site accounts
• Responsible for processing of credit applications for potential customers in accordance with our established processes, procedures and standards
• Responsible for maintaining all accounts receivable records in support of a comprehensive history of customer account activity
• Responsible for processing of conditional and unconditional lien waivers for submission of proper signature and issuance to our customer
• Assists with monthly sales reconciliation

CONTRACT ADMINISTRATION

• Assists with coordinating the process for reviewing, analyzing and negotiating new contracts and renewal contracts
• Assists with the contract review steps in the contracts review process as outlined on the contracts review cover sheet issued with each project
• Assists with monitoring and maintaining the job contracts database in the resource center and in the accounting software
• Assists with negotiating changes to contracts and drafting changes into documents, preparing final contracts and submitting for signatures
• Assists with updating job files, the accounting software and billing forms with relevant contract data including, but not limited to, contract or purchase order Assists with insuring that contract terms conform to legal, business and insurance requirements
• Assists with the entry of project kick-off packages, change orders and re-estimates
• Assists with maintaining the commissions milestones for each project including the engineering re-estimate, warranty, lessons learned and payment dates

ADMINISTRATION

• Responsible for the timely filing of all contracts, invoices, payments and associated correspondence
• Assists in general administration objectives, including telephone coverage, office maintenance and housekeeping functions
• Facilitate training on job duties for the work group not less than twice per year for cross training.
• Other duties as assigned by the Controller

About Setpoint Systems Corporation:

Setpoint Systems Corporation is a cutting-edge systems integrator occupying a unique space between two of the most exciting trends in building automation and control.  Setpoint Systems, established in 1983, is considered one of the largest independent systems integrators in the western United States.  If you are interested in working in a challenging environment on a technology that has the potential to change the way companies operate and control their facilities, then we'd love to hear from you.  Setpoint Systems is growing a world-class team and represents one of the hottest opportunities in the technology sector today.  Come join us in advancing the way building owners and operators will control and monitor their facilities in the future!

We offer comprehensive product training, excellent compensation based on experience, a complete health, dental, vision, life, and disability benefits package, including 401(k) contribution matching, cafeteria plan, and generous paid time off.

Salary commensurate with experience.

We are an Equal Opportunity Employer, M/F/D/V